Introducing Real time R&D, a new way to claim
Real time R&D is Ayming’s revolutionary approach to research and development (R&D) tax relief that allows businesses to report on R&D expenditure and forecast the expected annual R&D benefit in real time. This innovative process captures R&D activity as it happens, ensuring that information is fresh in the minds of those involved and is more readily available, resulting in more relevant and accurate data capture – including clear documentation of each project’s start and end date.
The Real time R&D process is more efficient and less time-intensive than traditional methods, freeing your team to focus on their day-to-day tasks. Ayming’s expert team works with your finance and tax teams and industry specialists to ensure a thorough deployment of the process, minimise potential knowledge drain, and secure the funding you need to drive your business forward. It also aligns with your existing accounting periods, making it easier to incorporate claims into your company tax return.
How we can help
Reduce impact of staff attrition from real time data capture
Ensure more precise, well-documented claims with fewer errors
Enhance financial planning with more accurate, up-to-date R&D projections
Allows for continuous refinement and claim optimisation throughout the year
Streamlined compliance and audit-ready reporting from real time insights
How does Real time R&D work?
Real time R&D allows project leaders to immediately record notes on R&D activities and critical metrics to substantiate current and future R&D reporting and R&D tax relief claims. This results in a more comprehensive and accurate claim, allowing businesses to secure the funding they need to drive innovation.
Ayming’s team of experts work with client teams at all levels, from finance and tax teams to industry specialists on the ground, to ensure a thorough deployment of the process and consistency of data capture. Where applicable, we also liaise directly with your HMRC Customer Compliance Manager to ensure transparency and alignment throughout the claims process.
Ayming has two delivery models for Real time R&D to suit your key objectives, company structure, data and availability. We’ll work with you and your team to identify and implement the most appropriate model.
Our strength in numbers
total benefit received by our clients from HMRC
UK client retention rate
HMRC enquiry rate, whereas average rate is 20%
Who can benefit from the Real time R&D process?
Businesses of all sizes and industries can benefit from the Real time R&D process. By capturing R&D activity as it happens and accurately forecasting the expected annual R&D benefit, businesses can secure more funding to drive innovation and offer new and improved solutions for the same price as regular solutions with the additional cost covered by the tax benefit received. The Real time R&D process is more efficient and less time-intensive than traditional methods, streamlining R&D reporting and freeing your team to focus on their day-to-day tasks.
Our Real time R&D delivery models
We designed each Real time model to collect data close to an activity’s occurrence, improving the accuracy of information gathering. It also minimises potential knowledge loss, such as when a project leader moves to other projects or leaves the business. Each model can flex to provide progress reports, forecasts and final delivery at time points that suit your business’ accounting periods and practices.
The process works by establishing a data-collection process at three points across the year. We work with your team to assess whether this would be better done every four months, or whether a half-year review followed by two quarterly reviews would suit your company better. . We analyse the data and produce a feasibility report, generated at the end of each time point, forecasting the total R&D expenditure and benefit.
- The 3-phase model requires a high standard of data quality but allows us to capture almost all R&D activity and allows a precise forecast of future qualifying R&D expenditure.
Like the 3-phase approach, data would be split into two periods and assessed at intervals best suiting your business needs, ranging from every six months, to nine and 3 months, with a feasibility report and forecast generated at the end of each cycle. The 2-phase model is also suitable for companies with less accurate data or who do not track data specifically to ‘projects.’
- 2-phase is less demanding than 3-phase but allows us to make at least two formal forecasts during the year.
- 2-phase enables accurate and proactive forecasting that aligns with your company tax return cycle and helps optimise your corporation tax planning.
Our R&D funding experts
